Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.
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Administrative Assistant II
The History Department at Saint Louis University seeks an Administrative Assistant who, under general supervision, provides general administrative assistant support for the department. Some responsibilities include typing, editing, proofing, of correspondence and memos; monitoring the departmental budget; coordinating travel arrangements; maintaining calendars; duplicating and distributing materials.
Job Duties
- Provides administrative support for the day-to-day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff.
- Assists in the preparations of departmental budget; monitors all budget and grant expenditures; maintains bookkeeping system; prepares financial and administrative reports.
- Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates and interprets policies and procedures; may develop procedures for assigned area(s); responds to questions resolves issues of moderate complexity.
- Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment.
- May provide work leadership for other office staff; trains and follow-up on the work of others.
- Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; assists with payroll; composes and types correspondence; makes travel arrangements; screens telephone calls.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities
- Knowledge of admission and academic policies and procedures
- Interpersonal/human relations and customer service skills
- Verbal and written communication skills
- Report preparation skills
- Ability to maintain database information
- Ability to operate personal computer with various software programs, including publishing software
- Ability to meet deadlines and give attention to details and accuracy
- Ability to handle multiple tasks simultaneously
- Ability to maintain confidentiality
- Ability to supervise student staff
Minimum Qualifications
High school education or equivalent; supplemented with three to five (3-5) years of related experience. Associate’s degree preferred.
Function
Administrative Support/ Cross-functional FamilyScheduled Weekly Hours:
40Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.