At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.
We are offering an exciting career opportunity for an Administrative Assistant, interested in building a career with a Corporate Marketing team! The successful applicant will perform administrative functions to assist the Vice President of Marketing and the department, organize and track data for all marketing platforms and whole-heartedly support marketing endeavors.
Primary Responsibilities
- Schedule meetings & travel for the Vice President & Marketing Team.
- Submit CC reports for Vice President & Director of Communication's.
- Handle Marketing Team invoices.
- Proof, print, and bind all marketing materials, presentations, and proposals.
- Manage inventory and supplies for printing and office materials.
- Assist in the ordering of swag, gratitude gifting & streamline collateral around offices nationwide.
- Handle all shipping needs for the Marketing Department.
- Take notes for Team Meetings.
- Lead the charge we our PM platform, HIVE.
- Assist in marketing budget tracking including invoicing and credit cards, following proper accounting channels.
- Work with marketing team to track scorecard and scoreboard data.
- Organize all photos, collateral, and videos on SharePoint and Dropbox.
Minimum Qualifications
- Bachelor’s degree in Marketing, Business, Psychology, related degree, or equivalent experience plus one year of experience performing responsibilities listed above.
- Strong interpersonal and communication skills with the ability to present ideas clearly verbally and in writing.
- Digital native.
- Familiar with capabilities across both Microsoft and Apple operating system platforms.
- Proficient in Microsoft Suite.
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All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.